Office Refurbishments

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To the naked eye, office refurbishments may look like adding some greenery, a fresh coat of paint, or some new office chairs. But when done right, these new additions to your interiors can completely transform the way your team moves, feels and operates. 

These simple yet cost-effective changes to your pre-existing set up can help breathe new life into your office space and better align with the needs and aspirations of your workplace – not to mention it can save costs, increase efficiency and help your bottom line. Moreover, workers who are satisfied with their workplace are 16% more productive, 18% more likely to stay, and 30% more attracted to their company over competitors.

Let’s take a closer look into the importance of a good office fit out and refurbishment, who it’s for, and how to get started. 

How Do I Get Started: The Office Refurbishment Process

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If you’re looking to get started, the office refurbishment process entails several major stages, each that are crucial to the success of the project.

1. Assessment and Planning

The initial step of the office refurbishment process lays the groundwork of the entire project. Here, it is vital to create a comprehensive evaluation of your current workspace, considering factors like layout, functionality, and employee satisfaction.

We recommend monitoring and observing what is working well and where there’s room for growth. To gather even more feedback, speak to any stakeholders who will be making use of the space. By understanding the pain points and aspirations of those who inhabit the space regularly, you can establish clear goals and objectives for your project. This can range from enhancing collaboration, improving efficiency to modernising the aesthetics of your office

2. Design and conceptualisation

Working with designers from our team, this stage involves translating goals and objectives into a tangible and realistic vision. Our design professionals will work closely with you and your key stakeholders to create a holistic concept that encompasses layout design, aesthetics and functionality. 

3. Budget and financing

  1. By working together with your financial stakeholders and our experts, we can help ensure that resources are allocated effectively and transparently throughout the project.

    It is very important to set a realistic budget that takes into account all costs associated with the project. This can include materials, labour, and any miscellaneous fees. The more precise you can be here, the better.

4. Implementation and evaluation

Once your budget and plans are in place, it’s time to begin implementing your office refurbishment vision. We will begin working with contractors, vendors and other service providers to execute the refurbishment plan effectively.

To ensure that work progresses smoothly, on schedule, and within budget, we will continue to initiate clear communication, meticulous project management and attention to detail. We will also have regular site visits and progress updates to help identify any potential issues early on, allowing for time resolution and adjustments as needed.

5. Post implementation evaluation

The final stage involves evaluating the refurbished workspace to ensure that it meets desired objectives and expectations. This includes conducting another review of the space, gathering feedback, and assessing performance metrics.

Together with your team, any necessary adjustments or improvements will be identified and implemented to help optimise your workstation further. The ongoing evaluation process will ensure that the refurbished workspace continues to evolve and adapt to the organisation’s changing needs.

Considerations and Ideas: Office Fit Out and Refurbishment

Throughout the office refurbishment process, you will need to place the needs of your staff first. We have worked with businesses who were aiming to mitigate stress, those looking to improve wellness, drive productivity, and some who were looking to brighten up the entire workplace overall. 

These are some of the factors we keep in mind throughout the process to help businesses and teams thrive. 

1. Sustainability

Incorporating sustainable elements and eco-friendly materials can not just help improve corporate social responsibility, but also drive productivity.

In the past, we have worked on commercial office refurbishments, helping to increase the natural lighting of office spaces. This is key in helping save energy costs, but also in helping boost your team’s mood. 77% of those researched feel that natural light is important to staff, yet only 58% are satisfied with the offering. This is why we have prioritised recommending creating more open workplaces with low privacy acoustic dividers.

2. Technology

Improved technology can help derive value and function from the entire process, the better your technology the more efficiently your team can work. In the long-term, more modern technology can also mean more savings as it could result in less need for maintenance and upkeep. Thinking up ways we can modernise and upgrade your technology can mean streamlined and improved efficiency, and potentially more valuable floor space. 

3. Greenery

Greenery can help create a less stressed and more calming office environment. Not to mention, it can also improve the air quality and convey a positive brand image.

According to a global study, workspaces that incorporate natural elements have a 15% higher well-being score and a 6% higher productivity than employees whose offices don’t include natural elements. By simply adding in potted plants throughout your workspace, you can change the way that your team collaborates with one another and how they feel going into work. It can also invite creativity and dampen the sound within the office environment.

Things To Avoid: Common Office Refurbishments Mistakes

An office refurbishment can be an extremely exciting, yet daunting time for an organisation. To make it simpler, we have broken down some of the project’s pitfalls. 

These common mistakes are easily avoidable once you know them. These are four things you should not do during your office refurbishment process.

1. Underestimate cost

Your budget is key in helping make sure that your vision can come to life comfortably and with ease. It will also ensure that you are able to bring your vision to life. That’s why we recommend setting a generous budget to ensure that any possible costs are covered comfortably, bearing in mind any possible delays and overruns. This can help mitigate any stressors throughout the project.

2. Ignore employee input

Getting your staff onboard is vital in ensuring that your office refurbishment is a success. This will also ensure that your design meets their needs and preferences. Keep in mind any of their input throughout the process to ensure that they are able to create an office refurbishment process that best meets their requirements, and helps drive productivity.

3. Overlook maintenance needs

It is important to prioritise durability, sustainability and ease of maintenance when selecting furniture to ensure long-term functionality. This can ensure cost-efficiency in the long run and ensure that the business is able to derive the most value from the process.

4. Procrastinate

Office refurbishments don’t have to be a stressful task – as long as you leave enough time for the consultation and design period to minimise any bottlenecks. It is important not to forget any steps and leave enough time to make sure that you are able to adhere to your project management plan.  

For What and For Who: Commercial Office Refurbishments

Refurbishments can be tailored precisely to your office’s requirements, making it a great solution for businesses of all sizes and industries. Integrity Office has provided support to small organisations such as Meraki Holistic Health and large-scale organisations like Monash University all across Melbourne, helping to completely up-scale and redesign their office interiors to suit their particular needs. 

So whether you’re a start-up or a multinational company, this offering is a great way to improve employee morale, boost productivity and operational-efficiency, as well as to drive the cost-effectiveness of your business.

Request Our Services: Integrity Office

Integrity Office can serve you as a well trusted partner in the office refurbishment process. Having served over 3,500 businesses for over 30 years, we as an organisation feel ready to provide you with the input required to help you with any office refurbishment support required. 

We provide a comprehensive range of services including: 

  • 1. Expert Consultation: our team of experienced professionals will work closely with you to understand your goals and develop a tailored refurbishment plan that meets your unique requirements.

  • 2. Design and Planning: we can work with you to create a workstation that inspires creativity and productivity – from concept development to space planning and furniture selection.

  • 3. Project Management: our team of project managers will oversee every aspect of the refurbishment project, ensuring it’s completed on time, to budget and at the highest of standards.

4. Post-Implementation Support: your satisfaction doesn’t end at the completion of the project – we’ll provide you ongoing support and assistance to address any issues or concerns that may arise, ensuring your refurbished workspace continues to exceed expectations.

Office Refurbishment Costs Guide

Office refurbishments can transform a workspace, allowing it to reflect the values, culture, and vision for the future. More than just aesthetics, an office refurbishment is about creating a dynamic space that invites collaboration, creativity and productivity. 

There are many things to consider before starting this journey. In this article, we help break down office refurbishment costs so you can make informed decisions as you embark on this exciting endeavour.

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Typical Office Refurbishment Costs

Estimated office fit out costs can vary, but here are some things to keep in mind when creating your budget. These key factors will provide you with a clear understanding of typical office fit out costs before you get started on your project.

  1. 1. Office refurbishment budgets tend to be around $900 to $1,500 per square meter

Those on the lower end of this range can expect more simple finishes such as a basic ceiling design with simple lighting or furniture. Meanwhile, those on the higher end of this range can enjoy more premium additions across lighting, furniture, materials and joinery. 

Those who are fitting out a large commercial space, can break down costs into smaller steps to ensure they can afford better quality touches. 

Construction costs such as walls, ceilings, flooring, electrical and plumbing are around 30%-50% of the total workplace fit-out costs.

Office furniture and fixtures tend to be around 20-40%

Technology devices and infrastructure are around 10-20%

Design and project management costs do vary. However, we recommend allowing 10-20% of the total project costs

2. Consider older building and spaces

For properties that are more than 30 years old, we recommend adding an additional 15% to your office refurbishment budget. Older spaces can result in blown out office refurbishment costs due to plumbing or electrical networks that have been maintained less frequently.

3. Cost of rooms

Shared spaces can help foster creativity, collaboration and encourage discussion. However, each of these individual rooms can be quite costly to make with it also requiring the reorganisation of office space. 

The minimum spend for the physical build of a standalone room is $5,000, with office fit out costs equating to over $2,000 for things like mechanical, permits and fire safety checks. It’s also important to note that glass walls can also double the price, when compared to plaster.

Board room with glass doors (

4. Costs per workstation

Your office fit out costs can vary based on the number of staff you have. So you must account for the quantity of workstations and associated furniture your office will need. However, on top of that, you will also have to factor in the costs required to install these materials. For instance, a workstation and chair may total $1,500, but the power and data cabling can exceed $500 per workstation. 

To Invest Or Not Invest: Are Office Refurbishments Worth It?

An office refurbishment is a significant yet necessary step for any business. Many business managers have seen the direct correlation between a healthy workspace, staff motivation and productivity. Scientific research has shown that positive and well-designed offices can lead to 33% happier employees, decrease employee turnover by 58% and increase productivity by by 12%. 

Happier staff can increase retention, with some companies even seeing it increase revenue by sales by up to 33%. This can further help with brand image, attracting and retaining talent and boost morale in the office. 

Overall, this would make an office refurbishment an important investment for any company. The impact it can have on the business would definitely outweigh the costs as it can lead to more engaged employees and even an increased bottom line. 

Kickstarting your Office Refurbishment Budget

An office refurbishment is a big task, that’s why it’s important to think about all the steps involved before getting started, and especially as you begin to develop your budget.

  1. 1. Budget

Establish a realistic budget based on your financial capabilities and project requirements, taking into account both upfront and long-term expenses.

  1. 2. Timeline 

Set clear timeline and deadlines to ensure that the project stays on track and to help minimise disruptions to the daily operations. If you’re working on the weekends, and on a tight timeline, increased costs will need to be taken into account. 

  1. 3. Compliance 

Familiarise yourself with the local building codes, zoning regulations and environmental standards. This is especially important if structural changes are required and if the property is deemed a heritage site.

Furthermore, if the building is currently in use, your landlord may require that all changes are done outside of business hours. This may also add additional costs to your budget.

  1. 4. Legal Space Considerations 

It is important to confirm the legal space considerations per person based on the Building Code of Australia before you start your outfitting project. In Australia, according to the National Construction Code, all businesses must meet the minimum requirements of at least 10 square metres of space within offices per person.

  1. 5. Future growth

Businesses need to anticipate future changes and expansion. That’s why we recommend creating a flexible workspace that adapts to the evolving needs of your team and business. 

  1. 6. Employee input 

We always recommend getting feedback from your team and reviewing ways we can improve your office to help boost productivity and morale. This can help foster a sense of ownership and involvement in the refurbishment process. 

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Common Mistakes: Office Refurbishment Budgets

The following mistakes can completely derail an office refurbishment project. Each of the following are common errors that can easily be avoided when setting your office refurbishment budgets. 

  1. 1. Overbudgeting 

One of the most common pitfalls that we see in any office refurbishment project is overbudgeting. This impacts the way that the business views the state of their office refurbishment, and may result in unrealistic expectations. This often occurs as the business overestimates costs, looks to safeguard the project, or aims to create a higher end fit out. However, in doing so they may miss out on opportunities elsewhere or receive a lower return on their office refurbishment. 

  1. 2. Underbudgeting 

On the other end of the spectrum is underbudgeting. This can happen for a variety of reasons including failure to account for hidden costs, underestimating the pricing of contractors or materials or overlooking the complexity of the projects. In turn, this can impact the outcome of the project, result in delays, or require your business to abandon the project halfway through. To prevent this, it’s crucial to research, obtain quotes or to work with experts like Integrity Office. 

  1. 3. Overlooking hidden costs 

In line with their underbudgeting, this mistake often occurs when businesses neglect to include the various hidden costs that are not immediately apparent during the planning stages. This can include permit fees, consultant charges, taxes and the unforeseen structural issues that may arise during construction. Ignoring these fees can lead to budget overruns or delays. To prevent this, we recommend conducting a comprehensive cost analysis, consulting with experts and factoring in allowances for unexpected expenses when creating your office refurbishment budget.

  1. 4. Ignoring long-term maintenance issues 

While it’s crucial to prioritise and create a budget for your office fit out now, we also recommend thinking about your longer term maintenance costs. Failing to think about how the impacts of the material you’ve chosen can increase operational costs over time, can impact your end result. That’s why we recommend you invest in higher quality, durable and low-maintenance material that offers you long-term value. 

  • 5. Disregarding employee input 

It is important to put your employees first throughout any office refurbishment process. Employees who feel disconnected from the process may resist change, leading to dissatisfaction post the renovation. However, by incorporating surveys, asking for feedback and encouraging communication on their preferences, you will find that you would have created a workspace that fosters engagement, creativity and collaboration.

Request Our Services: Integrity Office

Integrity Office can serve you as a well trusted partner in the office refurbishment process. Having served over 3,500 businesses for over 30 years, we as an organisation feel ready to provide you with the input required to help you with the office refurbishment support you need. 

When it comes to your office refurbishment budget, we can help by getting a better understanding of your goals, preferences and priorities. Most importantly, we work with you and your budget throughout the process, but especially during the design and planning stage.

Expert consultation: our team of experienced professionals will work closely with you to understand your goals and develop a solution and refurbishment plan that aligns with your vision and budgetary constraints.

Design and planning: we can work with you to create a workstation that inspires creativity and productivity – from concept development to space planning and furniture selection.

Cost Estimates: we’ll help you prioritise expenditures and allocate resources efficiently to achieve optimal results. Our team can also leverage our extensive network of suppliers, contractors and vendors to obtain competitve quotes and negotiate pricing on your behalf. We can ensure that all expenses are accounted for upfront, minimising the risk of budget overruns and unforeseen costs down the line.

Project Management: our team of project managers will oversee every aspect of the refurbishment project, ensuring its completed on time, to budget and at the highest of standards

Post-Implementation Support: your satisfaction doesn’t end at the completion of the project – we’ll provide you ongoing support and assistance to address any issues or concerns that may arise, ensuring your refurbished workspace continues to exceed expectations.

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